238 Wilson Street
Colac VIC 3250
P: 03 5232 1170

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Colac south west primary school


Privacy Statement Information About Enrolment @ Colac South West Primary School.

(Please refer to the Colac South West Primary School Enrolment Policy – CSWEnrolmentPolicy and read this before completing an enrolment form).

This is confidential enrolment form asks for personal information about your child as well as family members and others that provide care for your child. The main purpose for collecting this information is so that Colac South West P.S. can register your child and allocate staff and resources to provide their educational and support needs. All staff at Colac South West P.S. and the Department of Education & Training are required by law to protect the information provided by this enrolment form.

Please use the “Find My School” link to assist you in knowing if Colac South West P.S. is your nearest neighbourhood school.

Health information is asked for so that staff at Colac South West P.S. can properly care for your child. This includes information about any medical condition or disability your child may have, medication your child may rely on while at school, any known allergies and contact details of your child’s doctor. Colac South West Primary School depends on you to provide all relevant health information because withholding some health information may put your child’s health at risk.

Colac South West Primary School requires information about all parents, guardians or carers so that we can take account of family arrangements. Family Court Orders setting out any access restrictions and parenting plans should be made available to school. Please tell us as soon as possible about any changes to these arrangements. Please do not hesitate to contact the Principal, Stephen Barry, if you would like to discuss, in strict confidence, any matter relating to family arrangements.

Emergency Contacts, these are people that school may need to contacted in an emergency. Please ensure that the people named are aware that they have been nominated as emergency contacts and agree to their details being provided to school.

Student Background Information, this includes information about a person’s country of birth, aboriginality, language spoken at home and parent occupation. This information is collected so that Colac South West P.S. receives appropriate resource allocations for their students. It is also used by the Department to plan for future educational needs in Victoria. Some information is sent to Commonwealth government agencies for monitoring, planning and resource allocation. All of this information is kept strictly confidential and the Department will not otherwise disclose the information to others without your consent or as required by law.

Immunisation Status, this assists Colac South West P.S. in managing health risks for children. This information may also be passed to the Department of Human Services to assess immunisation rates in Victoria. Information sent to the Department of Human Services is aggregate data so no individual is identified.

Visa Status, this information is required to enable Colac South West process your child’s enrolment.

Updating Your Child’s Records, please let us know if any information needs to be changed by sending updated information to the school office. During your child’s time with Colac South West P.S. we will also send you copies of enrolment information held by us. Please use this opportunity to let us know of any changes.

Access To Your Child’s Records Held by the School, in most circumstances you can access your child’s records. Please contact the Principal to arrange this. Sometimes access to certain information, such as information provided by someone else, may require a Freedom of Information request. We will advise you if this is required and tell you how you can do this.

If you have any concerns about the confidentiality of this information, please contact the Principal. The Department can also provide you with more detailed information about privacy policies that govern the collection and use of information requested on this form. Please call the Department’s Privacy Manager on (03)9637 3601 if you would like this information.

Please use the link on this page or contact the main office for Enrolment Forms – (03)5232 1170

Thank you

Further information regarding enrolment from the Department of Education and Training can be found here:

Click here to download our Enrolment Enquiry Form.

Click here to download our Prep Enrolment Information Pack

Click here to download our Student Enrolment Form